Privacy Statement

Privacy Statementy [Progimpex]

Version 0.2 This page last update was on [23.05.2018].

Progimpex (Promotional Gadgets Import & Export) Comm.V , with its registered office in Belgium, 1040 Brussels, R. Schumanplein 2-4, 6thfloor is responsible for processing personal data as described in this privacy statement.

Contact data:
Address: R. Schumanplein 2-4, 6thfloor, 1040 Brussels, Belgium

Email address: info@progimpex.be

Website: www.progimpex.bewww.plucheknuffelsmaken.be

The Progimpex Data Protection Officer can be contacted via info@progimpex.be or at the following address: R. Schumanplein 2-4, 6thfloor, 1040 Brussels, Belgium.

Personal data that we process:
Progimpex processes your personal data pursuant to your use of our services and/or because you have provided us with these data.

Please find an overview of the personal data we process below:

* Following conclusion of a contract for the production of soft toys or merchandising for kids:
- Company data
- Given names and surname
- Address details
- Telephone number

- Email address

* Following a request for an offer and/or information:
- Company data
- Given names and surname
- Address details

- Telephone number

- Email address
- Website

* After subscribing for our newsletter:
- Given names and surname
- Email address

Special and/or sensitive personal data that we process
Our website and/or service has no intention of collecting data of visitors under the age of 16 via our website, unless they have obtained consent of their parents or a guardian. We are, however, unable to check whether a visitor is older than 16. We advise parents to monitor their children’s internet activity in order to prevent their data from being collected without parental consent. If you are convinced that we have collected personal data of a minor without consent, please contact us via info@progimpex.be, and we will subsequently delete these data.

For which purposes we process your personal data

Progimpex processes your personal data for the following purposes:

  • -  Sending out our newsletters;
  • -  Sending out information (offers, invoices, information);
  • -  Payment purposes;
  • -  Informing you about changes to our services and products;
  • -  If we are required to do so pursuant to the law,
  • -  such as data required for filing our TAX and VAT return.

Automated decision-making
Progimpex does not take any decisions regarding matters that could have a/an (significant) impact on persons on the basis of automated processing. It concerns decisions taken by computer programmes or systems without the intervention, c.q. contribution of a person (e.g. a Progimpex employee).

 

How long do we store your personal data for?
Progimpex stores your personal data to realise the objects for which your personal data were collected. We apply the following retention periods for the following personal data (categories).

* During the term of the contract
 - Company data
- Given names and surname
- Address details
- Telephone number

- Email address

* Following conclusion of the contract for as long as required for e.g. filing our tax or VAT return and other statutory obligations of companies (we have a retention obligation of 7 years according to the Belgian Accounting Act):
- Given names and surname
- Company name
- Address details

- Telephone number

- Email address
- Website

* As long as you are subscribed for our newsletter:
- Given names and surname
- Email address

Your data is stored in Wings. More information about the security measures taken by Wings to protect your data is available on: http://www.wings.be/wings-en-gdpr-wetgeving/

If you request an offer, your data are stored in Pandadoc. More information about the security measures taken by Pandadoc to protect your data is available on: https://www.pandadoc.com/privacy-policy/

When you subscribe for our newsletter, the data entered on the form as well as your email address are disclosed to Mailchimp, who will treat your data confidentially and will not disclose your data to third parties. Mailchimp’s privacy statement is available on: https://mailchimp.com/legal/privacy/.

If you contact us in any other manner, we will not disclose your email address to third parties.

When you unsubscribe from our newsletter, or send us an email to unsubscribe as a customer, your data will be deleted from our records.

Disclosing personal data to third parties
Progimpex only discloses data to third parties if necessary for the execution of a contract concluded between us or to comply with its statutory obligations.

 

Cookies
Cookies are small text files that are placed on your computer by websites that you visit. Your browser is instructed by the website to store these cookies onto your computer. There are two main types of cookies. Session cookies are temporary cookies, which are erased when you close your browser. Permanent cookies remain on your computer, even after you have closed your browser. Permanent does not mean that the cookies will remain on your computer indefinitely. Most will be erased over time, but keep in mind that it can take a long time before they have been erased.

Cookies can be placed on your computer by Progimpex as well as third parties (third party cookies). Progimpex uses session cookies to keep track of user details for Google Analytics. Progimpex uses permanent cookies for two reasons: to make sure that you remain logged in, and to prevent pop-ups from showing on your screen too often.

Our advertisers also store third party cookies on your computer for the latter reason. Third party cookies from advertisers can also be stored on your computer via embedded YouTube videos or Facebook-posts. We cannot guarantee that you will not encounter any third party cookies in content, such as links to pictures posted on our website by visitors, e.g. in the responses.

Refusing cookies
You remain in full control of your own computer and your own data. You can always refuse cookies by adjusting your browser settings. Most browsers also offer the option to check which cookies have been stored onto your computer. You are able to remove any unwanted cookies from your computer. How you should proceed depends on the type of web browser you use (e.g. Internet Explorer, Google Chrome or Mozilla Firefox). If you want to refuse or remove cookies, please consult your web browser’s user manual. Certain services may no longer be available if you refuse cookies.

Accessing, correcting and deleting data
You have the right to access, correct or delete your personal data, to withdraw any data processing permission you have given or to object to the processing of your personal data by our company. And you moreover have a right to data portability. This means that you can submit a request to us to have us send you or an organisation indicated by you any personal data we have of you in a computer file.

In order to exercise your right of objection and/or right to data portability, or if you have any questions/queries regarding the processing of your data, please send a specified request to info@progimpex.be

To make sure that the request for inspection, c.q. access is made by you, we request you to add a copy of your identity document to the request. Please blacken out your (passport) photo, MRZ (machine readable zone, the strip with numbers on the bottom of your passport), passport number and National Register Number on that copy in order to protect your privacy.

Progimpex will respond to your request as soon as possible and in each case within four weeks. Progimpex would also like to notify you of your right to file a complaint with the national regulatory authority, the Privacy Committee, via the following link: https://www.privacycommission.be/nl/contact

How we secure your personal data
Progimpex takes the protection of your data very seriously and takes the necessary measures to prevent misuse, loss, unauthorised access, and accidental disclosure. If you believe that your data are not adequately secured or if you believe that your data have been misused, please contact info@progimpex.be 

 

 

 

 

 

 

 

 

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